Part 5　Envelope of Business Letter

It’s important to type address correctly and clearly on the envelope when you send a business letter by post. A good appearance is not only a guarantee to reach the recipient on time, but also a good expression to show your professional standard.

The name and address of recipient and sender will be both typed on the envelope. The recipient’s should be typed about half way down the envelope and the sender’s should be placed at the left corner above the envelope. The name and address of recipient should be the same as the inside of your letter. It’s better to type the name of recipient otherwise your letter would be neglected at the end. The sender’s name and address on the envelope should be the same as the letterhead. If you like writing by hand, please write in black or blue ink.

Sometimes post notations such as registered, confidential, by air mail, sample of no value, private and urgent … should be typed in the bottom left-hand corner.

There are two popular formats, block and indented format for your reference as follows.

5.1　The Block Format

5.2　The Indented Format

If you send the letter by express, you should fill an air waybill and follow the rule of the express company.