Section II Specimens
1．Sending a Repeat Order
Dear Sirs,
We thank you for your letter of June 16 and are glad to inform you that your first shipment of boots has received favorable reaction from our customers. Enclosed please find our repeat order No.234 for four of the items.
All these items are urgently required by our customers. We therefore, hope you will make delivery at an early date.
Yours faithfully,
Karen K. Burke
Encl.
Order No.234
ORDER FORM[WT]
June 24th,2003
China National Imp. &Exp. Corp.
Changsha, China
For H. SIMPSON CO., LTD.
Notes
1．We thank you for your letter of June 16 and are glad to inform you that your first shipment of boots has received favorable reaction from our customers.
谢谢你方6月16日来函，并乐于告知我方客户对贵方首批长筒靴反映良好。
Something receives favorable reaction from somebody．某人对某物反映良好。
As the design asked for is no longer manufactured, we wish to recommend the following substitute which will similarly receive favorable reaction from your customers.
由于你方要求的图案已不再生产，我们推荐如下替代品，它同样受到了顾客的好评。
Your products have received favorable reaction from our customers.
我方客户反应你们的产品不错。
2．Enclosed please find our repeat order No. 234 for four of the items.
随函附寄我方续订单234号，续订其中四种商品。
repeat order 续订单；续订的货物；重复订单
If the first shipment is satisfactory, we can place with you many repeats (repeat orders).
We are pleased to place with you a repeat order for quartz crystals (水晶).
2．Sending an S/C
Dear Sirs,
We acknowledge receipt of your letter of October 12. We have booked your Order No. 818 for 100 sets of TV Cameras Model SP2002 and are sending you herewith our Sales Contract No. AB112 in triplicate. Please countersign and return one copy to us for our file.
It is understood that an L/C in our favour covering the above goods will be opened immediately. Upon receipt of your L/C, we will effect shipment of your order without delay.
We hope that our handling of your first order will lead to further business between us and mark the beginning of a good working relationship.
Yours truly,
B. Hardy
(A Reply)
Dear Sirs,
We appreciate your Sales Contract No. AB112 covering 100 sets of TV Cameras Model SP2002 we have booked with you. Enclosed please find the duplicate with our countersignature. Thanks to our mutual efforts, we were able to bridge the price gap and put the deal through. The relative L/C has been established with the Bank of China, New York, in your favor. It will reach you in due course. As we are in urgent need of the goods, we find it necessary to stress the importance of making punctual shipment within the validity of the L/C.
We trust the current business is only a forerunner of more transactions to our mutual benefit in future.
Yours faithfully,
H. Li
Encl.
Notes
1．We acknowledge receipt of your letter of October 12th.
我们已收到你方10月12日的来信。
acknowledge v．告之已收到（某物）
acknowledge (receipt of) a letter
We acknowledge your letter of April 19th as well as your faxes of April 5th and 18th.
He has not acknowledged our letter of the 24th for alarm clocks.
2．Thanks to our mutual efforts, we were able to bridge the price gap and put the deal through.
由于双方的共同努力，我们才能弥合价格差距，使交易顺利达成。
(1) thanks to sb./sth．由于或因为某人（某事）
Thanks to the help of the Chamber of Commerce, we have established trade relations with you.
Thanks to your cooperation, we have concluded the business.
(2) mutual adj．相互的，共同的
Our foreign trade is conducted on the basis of equality and mutual benefit.
(3) bridge v．弥合（差距）；渡过（难关）
bridge (over) the gap (difference) 弥合差距
The price gap is too wide to bridge.
In order to bridge the gap between buyers and sellers, concessions must be made by both parties.
(4) put through: complete/finish 完成；做好（工作等）
We can put through the work. You can trust us.
The business will be put through if you can reduce your price by 5%.
3．It will reach you in due course．你方将及时收到。
due adj．适当的；适宜的；正当的
After due consideration, we decide to accept your invitation.
We hope the payment will be made in due time.
in due course = in due time; duly 在适当时候（常指没有耽误的意思）
Your request will be dealt with in due course.
We hope the shipment will reach you in due course.
4．As we are in urgent need of the goods, we find it necessary to stress the importance of making punctual shipment within the validity of the L/C.
由于我方急需这批货物，因而认为有必要强调你方在信用证有效期内按时装运的重要性。
(1) urgent adj．紧急的，迫切的
in urgent need of 急需
We are in urgent need of the goods.
My car is in urgent need of repair.
(2) stress v．强调
We must stress the importance of shipment to be effected within the prescribed time. The seller stressed the L/C should be established in strict accordance with the stipulation of the contract.
3．Conclusion of a Purchase
Dear Sirs,
We are pleased to confirm the cables exchanged between us as per copies attached.
From our yesterday's cable you will note that we have succeeded in putting through the business of 500“Gold Star”bicycles. Accordingly, we are enclosing our Order No. B459 together with our shipping instructions.
Please follow carefully the shipping instructions and make sure that our order is executed to the entire satisfaction of our customers and with the least possible delay.
We are taking all necessary steps for the opening of the L/C and hope it will reach you in a week or so.
Yours truly,
John Smith
Encl.
Notes
1．put through: carry out 完成
If you renew your offer for a further three days, we believe we can put the business through.
2．accordingly: as a consequence 因此（句首）；照办，相应的（句末）
Our stocks are running low on account of heavy sales. Accordingly, we cannot offer you more than 10 tons.
3．execute: carry out/implement 执行，履行
Please do your utmost to execute this order as it will lead to other business.
4．order: v．订购
If you order immediately, we can probably arrange 5,000 cases.
n. the goods ordered 订单，订购的货物
We accept the order subject to payment in advance.
We expect to ship your order sometime next week.
4．Confirming an Order
Dear Sirs,
In accordance with the faxes exchanged between us, we are pleased to confirm having purchased from you 330 dozens of “Dragon” Brand Type CB555 Rechargeable Battery.
Enclosed is our Purchase Confirmation No. 357 in duplicate. Please countersign and return one copy for our file without delay.
We hope your reply will arrive here at an early date so that we can open an L/C in your favor in time. If our first order is executed to the entire satisfaction of our customers, it will undoubtedly lead to further business and mark the beginning of a closer trade relationship between us.
Meanwhile, in order to let you have a general idea of our export products, we are sending you herewith a copy of our latest catalogue. Please let us know in case you are interested in any of them.
Yours faithfully,
Jule Holberd
Encl. As stated
Notes
1．In accordance with the faxes exchanged between us, we are pleased to confirm having purchased from you 330 dozen “Dragon”Brand Type CB555 rechargeable battery.
根据我们之间的传真往来，我们很高兴地确认已从你方购买330打“龙”牌CB555型充电电池。
accordance n．一致，协调
in accordance with: according to 按照或依据，与……一致
The quality must be in strict accordance with the sample.
In accordance with the principle of equality and mutual benefit, foreigners are welcome to invest in China.
2．Enclosed is our Purchase Confirmation No. 357 in duplicate. Please countersign and return one copy for our file without delay.
随函附上我们的第357号购货确认书一式两份，请签署后及时退回一份，供我方存档。
(1) enclose v．把……封入，把……附在信中，随函寄去
We are enclosing a price list of our products.
We take pleasure in enclosing the catalogue asked for in your letter of March 20th.
enclose...in/with 随附在……
We enclosed price list in our letter of March 25th.
enclosed adj．随函附上的
Enclosed is our price list.
Enclosed please find our inquiry sheet.
(2) countersign v．会签，副署
a cheque countersigned on the back 背书支票
Please countersign the purchase confirmation.
3．We are sending you herewith a copy of our latest catalogue.
现随函寄上一份我们最新的产品目录。
herewith adv.（文）（尤用于商业函件）同此（函等）
Please fill in the form enclosed herewith.
I am sending you herewith a cheque.
4．Please let us know in case you are interested in any of them.
如果你方对其中任一产品感兴趣，请告知我们。
case n．情况，事例，实例
in case： 如果，假如
We should appreciate a prompt reply so that we can put the offer out in case you are not interested.
The seller may cancel the contract and reserve the right to claim in case the buyer is in breach of the contract.
5．Confirmation of a Transaction
Dear Sirs,
Copper Concentrates
We have received your letter of May 24.
We note with pleasure that you have decided to purchase from us 10,000 metric tons of Copper Concentrates on the basis of our offer, to be delivered in one shipment before the end of July.
We thank you for the confidence you place in us. The draft contract is being drawn up and will be submitted to you for approval as soon as ready.
We share your hope that the deal concluded will pave the way for further friendly cooperation between our two concerns and be of mutual benefit.
Yours faithfully,
William Johnson
Notes
1．copper concentrates：精铜砂
2．draft contract：合同草案
3．draw up: compose草拟
We will draw up the contract for signature tomorrow.
4．submit: put forward呈交，提出
The proposal submitted by you is under our careful study.
5．share n．股份v．分享，分担
They hold 500 shares in a shipping company.
The profits and losses will be shared by all the stock-holders.
6．concern n．公司，商号
7．pave the way for...: make the foundation for ..．为……铺平道路